Withdrawal and Refund Policy
Where, following registration a player withdraws from a competitive team, house league team or women’s league team, the player may request a refund of registration fees paid to the BWHA. A player requesting a refund of registration fees must direct such a request to [email protected] and include:
- player name
- date of birth
- program and team (including division/category)
- withdrawal date
- Circumstances leading to withdrawal
It is important to note that a Refund Request is NOT a notice of withdrawal, and should only happen AFTER a player has properly informed the appropriate individuals of their intention to withdraw.
To withdraw from a Competitive team or Program: please contact [email protected]
To withdraw from Youth House League: please contact [email protected]
To withdraw from Adult Women's House League: please contact [email protected]
Upon receiving the a refund request, the Treasurer will review the circumstances and determine if a refund is applicable. If so, the refund will be issued to the requestor in accordance with the following schedule, within 30 days of receiving the request:
| HOUSE LEAGUE PROGRAMS - YOUTH AND ADULT WOMEN'S |
| Refund Request Received: |
Refund Amount: |
| Prior to September 1st |
Full refund less $50 |
| September 2nd to October 31st |
Full refund less $200 |
| November 1st and later |
No Refund |
| COMPETITIVE PROGRAMS |
| Refund Request Received: |
Refund Amount: |
| Prior to September 1st |
Full refund less $350 |
| September 2nd and later |
No Refund |
1. Any request to deviate from this policy and to either provide a different refund amount, or to provide relief from the defined deadlines, must be approved by the Board of Directors.
2. Amounts for OWHA registration, Hockey Canada Insurance, and BWHA Administration costs shall be non-refundable after registration. The total of these costs is estimated to be $350 for competitive players, and 200 for house league players - though the actual amount for each season will be defined and provided with registration information.
3. If a player withdraws from any program and a balance to be paid remains after the deducted amount from above is assessed, the outstanding fees must be paid in full before any player release request will be considered or approved.
4. If a player withdraws from a competitive team and subsequently registers and remains in a house league program in the same season, the deducted amount outlined above shall not apply. The players refund amount will be equal to the full Association Fee’s paid, less an amount equal to the house league registration fee (not including non-Resident or late registration fees).
5. The City of Barrie's "Non-Resident Fee" ($30 per player) will not be refundable for any reason.
6. Following the withdrawal from a team, a player shall be immediately ineligible to participate in any team related activities.
7. The Treasurer shall, as part of their monthly report to the Board of Directors, provide a list of all Refund Requests received, including name, date received, refund penalty incurred and refund amount approved.
Refunds due to Injury and Illness
If a refund is required due to an Injury and/or Illness to a player, such a request must be completed and submitted within 30 days of the date of the injury/illness. A copy of the doctor’s note confirming the players inability to participate may be required, along with the refund request information outlined above.
NO REFUNDS WILL BE GRANTED UNDER ANY CIRCUMSTANCE AFTER DECEMBER 1st.
Program Cancellations
If the BWHA is unable to deliver the 2022-23 competitive program as described:
1. Amounts for OWHA registration, Hockey Canada Insurance, and BWHA Administration costs shall be non-refundable after registration. The total of these costs is estimated to be $350 for competitive players, and 200 for house league players - though the actual amount for each season will be defined and provided with registration information.
2. Competitive and house league program fees will be reduced or refunded on a prorated bases, to reflect actual ice time used and remaining.
3. The City of Barrie's "Non-Resident Fee" ($30 per player) will not be refundable for any reason.
If you have questions about the BWHA's Refund Policies, please email [email protected]